Pressure relief valve leaking
Fire Hydrant System
- Building address
- Fire system
- Service date
- Next due date
- Contractor
- Defect identified
· How It Works
How the
Record Comes
Alive.
From the first upload to the final report, aedile reads, connects and monitors the information behind each building.
Records in any format - PDFs, Word documents, images, spreadsheets, emailed records and folders - enter aedile. aedile reads them and returns structured information: building address, fire system, service date, next due date, contractor and any defect identified.
01
Start With
What You Have.
Upload existing records from any contractor, in the formats you already use.
PDFs
Word
Images
Sheets
Emails
Folders
Drop files anywhere
or click to browse
Uploads
- Certificate.pdf 12 Jun 2026
- Service-Report.pdf 12 Jun 2026
- Maintenance.xlsx 14 Jun 2026
- 2025-Reports.zip 14 Jun 2026
02
Every Record
Is Read.
aedile identifies the information that matters while retaining the original source document.
Extracted information
Reading…-
Contractor
Apex Fire Services
-
Building
14 Rivergate Plaza, Brisbane QLD
-
Installation
Fire Indicator Panel
-
Service date
12 Jun 2026
-
Next due date
12 Dec 2026
-
Defect identified
Zone 3 detector — replacement required
6 fields extracted · original document retained
03
Information Becomes
the Record.
Each detail is connected to the right building, system, history and requirement.
- Building
- Installation
- Service record
- Obligation
- Contractor
- Defect
- Evidence
- Staff & Training
Installation
Fire Indicator Panel
Service record
Serviced 12 Jun 2026
Apex Fire Services
Contractor
Apex Fire Services
Service history
12 Jun 2026 · 14 Dec 2025
12 Jun 2025
Obligation
Test 6-monthly
Next due 12 Dec 2026
Evidence
Service report · Certificate
Staff Training
4 / 5 staff current
Next refresh 10 Aug 2026
Defect
Zone 3 detector
Identified 12 Jun 2026
04
The Record
Does Not Sit Still.
Dates, defects, missing evidence, training and outstanding actions remain visible as the building changes.
Record posture
Strong
Everything is up to date.
- Strong
- Attention
- At Risk
- Escalated
APRMAYJUNJULAUGSEP
14 MAYHydrant service
29 JUNEmergency lighting
12 JULFire hose reel
10 AUGStaff training
Open items 0
Missing discharge test record
Fire Hydrant System
Annual evacuation practice overdue
Staff Training
05
From Issue
to Action.
Review what needs attention, coordinate follow-up and keep every response connected to the record.
Nothing is sent to a contractor until you approve it.
-
Issue surfaced
aedile identifies a problem or a missing record.
-
Follow-up sent
The request for evidence goes to your contractor once you approve it.
-
Record received
The contractor replies and the record is captured automatically.
-
History updated
The record is updated and the full history stays connected.
06
One Record.
Ready to Produce.
Generate the records and supporting history you need without rebuilding the story from folders, inboxes and contractor portals.
Attention
3 items require attention to keep your fire safety record complete.
Review 3 items →
- Monitoring 24/7Active
- Obligations Monitored42
- Systems Connected14
- Documents On File38
- Last Updated8 min ago
Scheduled Services
14
On a regular schedule
Action Needed
3
Needs review
Overdue
0
All current
Documents
38
2 to check
80% benchmark
16 June23 June30 June6 JulyToday
3Open items
- Critical defects0
- High1
- Major2
- Minor defects0
- MIR
- Occupier's Statement
- Staff Instruction Record
- Evacuation Practice Record
- QFD Ready
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